![]() It can transform a time-consuming, manual task into a smooth, streamlined workflow. What is automated invoice processing?Īutomated invoice processing, often shortened to AP automation (referencing Accounts Payable), revolutionizes the way we manage our invoices. So, in this article, I’m going to show you exactly how I automate my invoicing process for my marketing agency and why it’s so important to get this right if you want to create a business with healthy financials. As my business scaled, I could no longer rely on manual templates and saving receipts in my documents folder on my computer. But in order to automate the invoicing process, I had to find the right tools. This is when I discovered the concept of invoice processing automation. ![]() It was my responsibility to ensure clarity with my clients regarding the invoicing process, and it was up to me to create a systematic and efficient way of getting paid on time. I realized that my lack of organization and understanding of billing and invoicing was something that I had no choice but to improve upon. If I neglected to diligently track unpaid invoices, they'd inevitably slip my mind, leading to delayed payments and subsequent frustration. It was kind of a wake-up call that I needed to take a more mindful approach to this aspect of my business. There were even instances when clients, knowing I had completed the work, would fail to ask for an invoice. I ended up Googling for an invoice template, manually filled it out, and sent it off to my client via email.Īs I began to manage multiple clients at the same time, it became increasingly difficult to keep track of which invoices I had sent, and what their respective statuses were. ![]() I remember the first time I tried to get paid for my work. The idea of managing cashflow from incoming and outgoing payments, while trying to fulfill my commitments to clients, was an overwhelming challenge I was not prepared for. When I first started my business, I had no idea how to send an invoice.
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